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How to create an archive in Outlook 2010
With archive you can release some space for your emails and create a backup of your important emails. Let me show you how.
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1.
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In Outlook 2012, click File in the menu, choose Info ...
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2.
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Click Account Settings button and choose Account Settings.
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3.
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Click the Data Files tab and click Add...
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4.
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You can leave the suggested name for you new Outlook archive .pst file or change it to something more personal.
Click OK.
Files that end with .pst are Outlook data/archive files. They contain all the emails you choose to archive.
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5.
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Here you can see my new archive data file.
Close the Account settings window.
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6.
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Your new archive should now be visible under your existing email folders.
It has the same name as the .pst file you entered in step 4.
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7.
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You can start archiving by dragging and dropping the emails from your Inbox or any other folder to you new archive or create a New folder in you archive where you will be dropping the emails you want to backup/achive:
Right click the archive and choose New Folder...
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8.
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Enter the new folder name and click OK.
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9.
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Now go to the emails that you want to archive, select them ...
To select more than one emails, click the first email, scroll to last email you want to add to your selection (don't click it yet, the first email still needs to be selected), press and hold Shift key and click the last mail you want in your selection.
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10.
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... and drop them into your new Archive folder.
All the emails you are going to drop into the archive are going to be safely stored in the .pst data file you created. You can add as many archives as you want.
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